CARD-F is looking for an experienced consultant to review its Governance Structure, Funding Mechanism and Institutional Arrangement and ownership of CARD-F and will present different scenarios that will fit the programme for the future. The consultant will look at the current organizational setup and lessons learned from other comparable organizations and will make recommendations for a future setup.
Introduction to CARD-F
The Comprehensive Agriculture and Rural Development–Facility (CARD-F) is a Government of Afghanistan’s a multi-ministry off-budget agriculture & rural development programme. CARD-F aims to increase rural employment, income and business opportunities through the design, facilitation and implementation of commercially viable agricultural value chains which are further supplemented with infrastructure projects in the target provinces of Afghanistan. CARD‑F seeks to empower rural communities and strengthen their economic standing through design and implementation of comprehensive and inclusive sets of development interventions. As a model of cross-ministry collaboration, CARD-F works under the patronage of an Inter-Ministerial Committee (IMC) that consists of the Ministry of Agriculture, Irrigation and Livestock, the Ministry of Rural Rehabilitation and Development, the Ministry of Counter Narcotics and the Ministry of Finance. While the IMC provides CARD-F with strategic guidance and leadership, CARD-F also report to a Technical Steering Committee (TSC) which consists of the Deputy Ministers for technical affairs (except for MoF) of the IMC ministries as well as CARD-F Donors.
Funded by the British and Danish governments, CARD-F seeks to empower rural communities and grow rural economies through design, co-funding (grants), implementation and facilitation of large scale interventions in the form of Economic Development Packages (EDPs) as well small interventions designed in the form of replicates and pilots. CARD-F phase one started in 2009 and ended in December 2014 with a total budget of £30m. Phase II has started from January 2015 and will end in December 2018 with a total budget of up to £56m.
The Goal of CARD-F
The Goal of CARD-F is Poverty Reduction through development of Agriculture and Rural sector in Afghanistan.
The Objectives of CARD-F
CARD-F aims to contribute to the achievement of its goal by following a set of objectives which are as follows:
To increase licit rural employment and income;
To stimulate private sector investment in agriculture sector in Afghanistan;
To transform Afghanistan agriculture from subsistence to commercial; and
To strengthen selected agriculture Value Chains in Afghanistan.
CARD-F has its main office in Kabul where some main functions such as HR, Procurement, Project Design, Implementation, Contracts, Monitoring and Evaluation and Grants related activities are conducted. CARD-F uses its own procedures and policies for conducting the above mentioned function and these policies and procedures are reviewed by donors or donor appointed contractor (Atos) and approved by the TSC. Daily management of the organization is conducted by an Executive Director, Deputy Executive Director and 3 unit Directors of Finance, Implementation and Project Design which together are referred to as senior management team (SMT) of CARD-F.
 Fund is managed by a donor appointed contractor (Atos) outside the national budget not using government funding channels.
The IMC and TSC wish to position CARD-F to the best possible way for the future. The SMT identified 5 possible options as future governance structure for CARD-F. The options identified by the SMT were (1) CARD-F becoming an on-budget programme of a single ministry, (2) CARD-F remaining as is, (3) CARD-F becoming an on-budget multi-ministry programme, (4) CARD-F becoming an on-budget Executive Agency and (5) CARD-F becoming a Non-Government Organisation (NGO). The TSC on 4th Oct 2016 shortlisted three options from among the 5 identified by SMT and instructed CARD-F to focus its resources and conduced further studies on three shortlisted option. These option are (1) CARD-F becoming an on-budget multi-ministry programme, (2) CARD-F becoming and on-budget Executive Agency and (3) CARD-F becoming a Special Purpose Vehicle which is similar to an NGO.
The consultancy therefore will review CARD-F’s current ownership and governance structure and modus of operandi with the IMC and TSC The consultant will point at the best possible way to organize ownership and governance in order to position the organization for the future considering two main criteria which are SUSTAINABILITY of CARD-F and maintaining the current DELIVERY pace.
This consultancy will analyse the current governance structure and ownership of CARD-F ; identify and analyse other ways to organize CARD-F. Based on the findings the consultant will come forward with recommendations and road maps for the most ideal governance structure and ownership of CARD-F .
The following is expected to be considered:
Perceptions of current ownership and visions for the future
Clarify how Donors and the IMC Ministries perceive the current ownership and governance structure as well as their visions of a future ownership and governance of CARD-F;
What kind of key questions should the (TSC / IMC) and CARD-F management ask themselves – in their considerations about changing ownership and governance structures;
Clarify how key players in CARD-F perceive the current ownership and governance structure and their vision for a future setup;
How are different tentative options for a change in ownership and governance structure perceived by the key players in CARD-F, donors and IMC?
How would donors perceive changes in ownership and governance and changes from e.g. off-budget multi-ministry programme to an on-budget multi-ministry programme other possible options?
Recommendations on ownership
International or national organization – define the concepts – as e.g. ownership and governance structure for an international/national organization can take several forms. Put forward different models of ownership and governance structure with pros and cons – and come with recommendations for what would be most ideal for CARD-F;
Consider how a change in ownership and governance structure could affect the funding streams CARD-F currently have access to;
Consider how a change in ownership and governance structure could affect the delivery pace (achieving objective and results) of CARD-F;
How other project and programmes similar to CARD-F are governed – what are the lessons learned;
Come forward with suggestions about how the management should be organized – currently there is a Senior Management Team referring to as SMT which is led by an Executive Director who reports to the TSC an IMC. Reflect on what would be the most ideal setup for the organization;
What would be the procedures, requirements (including legal) if CARD-F were to change the current governance structures and ownership and transfer it into one of the recommended models put forward by the consultant?
1.2 Suggested methodologies (timeline and methodology to be discussed with consultant)
Phase 1 (1 week): will include desk review of the current ownership and organizational setup. There will be a study of the legality of the current set up and requirements for another possible set up. The consultant will travel to Kabul, Afghanistan and talk to key players (Ministers, Deputy Ministers, Donors) and other relevant persons from government defined by CARD-F . The consultant will also look at how a different setup for CARD-F will affect the funding stream and current modus of operandi.
Phase 2 (1 week): The consultant will talk to key players in in the IMC and TSC to discuss the pros and cons of each identified option.
Phase 3 (Three working days): Preliminary presentation bringing forward to be discussed with TSC;
Phase 4 (Three working days): Incorporate TSC comments on the preliminary presentation.
Phase 5 (Three working days) prepare a presentation for the IMC and;
Phase 6 (Two working days): finalizing a report (50-60 pages) based on the discussion in the IMC meeting
Note: The information package and list of staff and key informants for interviews will be provided to the consultant upon signing of the contract. If required by the consultant, CARD-F may arrange the meetings with stakeholders.
2. Expected outputs:
A reflection about how key stakeholders (IMC / TSC) find the current management structure and ownership and see upon the future.
A list of relevant questions the organizations behind CARD-F need to reflect on in order to bring CARD-F forward
Reflection of the current setup in CARD-F and a presentation of 3 different possible ways of CARD-F ownership including a road map of what would be the procedures and requirements to change to the suggested models.
Reflection of governance structures and a presentation of 3 different possible ways to organize CARD-F governance including a road map of what would be the procedures and requirements to change to the suggested models.
A draft final report presented to management in Kabul, TSC and IMC
Final Transition Plan (in soft copy) along with the roll-out plan.
The consultant will have:
At least 10 years of experience in Organizational Development (OD), Organizational Restructuring, Organization Change Management in the NGO sector or donor agencies,
At least five years of experience and demonstrated skills in change management,
The consultant should ideally demonstrate capacity to reflect over UK, Danish and Afghan legal requirements;
Excellent report writing skills (English), demonstrated by previous reports,
Experience, knowledge and clear understanding of the Afghanistan development context,
Experience in at least one similar assignment in Afghanistan or another country
4. Expected duration and time frame
The assignment is expected to be completed within an estimated 4 weeks;
5. Financial Proposal
All costs associated with travel as well as accommodation, food, local transportation and other logistical costs while in Afghanistan should be covered fully by Consultant;
The financial proposal should include consultancy fees, visa fee, insurance, air travel expenses to Afghanistan (economy class), accommodation for the consultant and all other related necessary costs. CARD-F can arrange for local transportation and visits.
Taxes will be levied on the contract in line with the Tax Laws of the Islamic Republic of Afghanistan.
The proposal must contain: a) a motivation letter, and b) a budget as described above and c) a CV.
References for previous similar work completed and sample brief reports from jobs previously carried out by the consultant will be requested at a later stage
CARD-F Deputy Executive Director
By Electronic submission:
Ideally, you should apply electronically by submitting your 2 page proposal, CV, a one-page cover letter explaining your interest and suitability for the position to: firstname.lastname@example.org
Financial Proposal as specified above
By Hard Copy
Alternatively, you may submit a hard copy of your CV and a one-page covering letter in an envelope marked “Confidential”. Please note clearly on the envelope the VA number and position for which you are applying for. The envelope should be addressed to:
Human Resources Manager CARD-F Office, Evergreen Building, Ministry of Agriculture Irrigation and Livestock, Kart-e-Sakhi Square, Jamal Meena, Kabul, Afghanistan.
Contract DurationShort term
Number of positions1