Residence Manager 944 views

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About U.S Embassy Deputy Chief of Mission:

U.S Embassy Deputy Chief of Mission

Please note that this is NOT an Embassy official position/employee and the incumbent will be working directly for the Deputy Chief of Mission as a member of his personal residence staff.

Job Description:

Duties & Responsibilities :

Major duties and responsibilities:

Employee serves as the Residence Manager at the Deputy Chief of Mission’s Residence.  Responsibilities are as follows:

Official Residence Expense (ORE)
• Manage all household expenses; control and account for funds; do most of the non-food shopping for the Residence.
• In coordination with the DCM’s OMS, prepare monthly ORE vouchers and review for accuracy before submitting for the DCM’s signature.

Representational events/funds
• Plan and coordinate representational events (working closely with the Protocol Assistants in relation to scheduling and guest lists) to include staffing, furniture requirements, menu preparation, table/seating arrangements, ordering and purchasing any needed items, supervising deliveries, supervising caterers or outside contractors and/or laborers, and orchestration of event.
• Attend all official functions to oversee operations.
• Serve food and beverages at all official representational events.
• In coordination with the DCM’s OMS, manage costs, prepare representational vouchers documenting official events in coordination with the Financial Management Office (FMO), adhere to government regulations, and budget for final signature by the DCM.
• Establish and maintain files of supporting documents relating to representational events/vouchers
Maintenance/Inventories of assets
• Prepare procurement requests for daily operational requirements of the Residence in coordination with FMO for final signature by the DCM.
• General household cleaning, maintenance, and laundry to include washing and ironing.
• Responsible for maintenance and management of all assets within the Residence, including conducting inventories and ensuring that official and personal property of the residence is protected from loss and damage.
• Liaise with General Services Office (GSO) and FMO to arrange necessary maintenance, repair, etc.
• Responsible for accepting all expendable supplies as well as performing periodic inventories.

Other Duties
• Other duties as assigned.

Job Requirements:

Qualifications :
APPLICANTS MUST ADDRESS REQUIRED QUALIFICATIONS CRITERIA LISTED BELOW WITH SPECIFIC INFORMATION AND DOCUMENTATION SUPPORTING EACH ITEM. FOR EXAMPLE, OFFICIAL TRANSCRIPTS EVIDENCING EDUCATIONAL REQUIREMENTS MUST BE ATTACHED TO THE ORIGINAL APPLICATION SUBMISSION. FAILURE TO DO SO MAY RESULT IN A DETERMINATION THAT THE APPLICANT IS NOT QUALIFIED.
1. Education:  Completion of High school is required.
2. Experience:  Must have at least three years’ experience in the hospitality management and/or event-planning field and be able to display experience in budget/financial management is required.
Applicants who fail to clearly demonstrate the above-mentioned experience in their applications will not be deemed qualified and will not be considered for the position.
3. Language:  Must have level four (fluent) in English and Level 3 (good working knowledge) in Dari.
4. Knowledge:  Should be familiar with the administrative and financial requirements of running a high-level residence or restaurant, including catering, hotel, or restaurant functions.
5. Abilities and Skills:  The individual must be capable of performing the stated functions under a variety of circumstances involving assisting in the lifting and/or moving of appliances and supplies (up to 30 pounds). Must lift buckets full of water gallon containers of cleaning materials off shelves (including overhead shelving). Material may be lifted from two to four feet and carried for up to twenty yards. Must be capable of placing and removing supplies and equipment from above-the-head shelving and other storage areas.

Submission Guideline:

Submission guidelines:

Human Resources Office, U.S. Embassy Kabul
Applications should be submitted through e-mail to this address: kabuljobs@state.gov
Subject line must be: Residence Manager (ORE-001) or your application may not be considered.

APPLICANTS MUST ADDRESS REQUIRED QUALIFICATIONS CRITERIA LISTED BELOW WITH SPECIFIC INFORMATION AND DOCUMENTATION SUPPORTING EACH ITEM. FOR EXAMPLE, OFFICIAL TRANSCRIPTS EVIDENCING EDUCATIONAL REQUIREMENTS MUST BE ATTACHED TO THE ORIGINAL APPLICATION SUBMISSION. FAILURE TO DO SO MAY RESULT IN A DETERMINATION THAT THE APPLICANT IS NOT QUALIFIED.

Submission Email:

kabuljobs@state.gov

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