Head of Finance Department 504 views

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About Action Against Hunger :

Action Against Hunger (AAH) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH has been active in Afghanistan in the medical, nutrition, food security, water and sanitation, and Mental Health fields since 1995.

Job Description:

Mission 1 : Contribute to the definition of mission strategy

The Head of Finance Department is responsible for:

creating the budgetary framework of the mission
making financial and budgetary information available to other departments to facilitate the establishment of the country strategy
producing high quality and timely financial and budgetary contributions to “proposals” and reports for funding bodies

Contributing a financial and budgetary perspective to coordination discussions

Advising other departments on their financial and budgetary needs
Ensuring that financial and budgetary needs and constraints are taken into account in the preparation of projects
Collecting data and writing the financial and budgetary section of proposals and reports to funding bodies and financing plans, and negotiation of the Z1 after validation of Country Director
Ensuring that his/her contribution to “proposals” and reports is consistent with the rest of these documents
Representing the mission to outside bodies on issues of finance and budget and developing a network for the exchange of information and good practice

Mission 2: Ensure high quality accounting for the mission

The Head of Finance Department is responsible for:

disseminating information about accounting procedures throughout the mission and ensuring they are observed
the correctness of accounting and analytical entries
timely forwarding of the monthly accounting bundle
verifications of cash stocks and bank accounts according to ACF regulations

Ensuring that parameters of the accounting software are properly set up

Ensuring that all accounting, extra-accounting and expatriate data are entered into the accounting software
Verifying bankbook and checking and bank reconciliations
Supervising the checking of invoices and ensuring that they are archived according to ACF procedures
Verifying and approving the monthly accounting bundle and ensuring that it is forwarded to headquarters
Verifying the physical cash count in capital and in the course of visits to bases

Mission 3 : Ensure high quality cash management for the mission

The Head of Finance Department is responsible for:

designing, promulgating and ensuring compliance with cash management procedures across the mission
the availability and safe keeping of the necessary cash
adapting methods for cash transfer in the light of local conditions and security considerations
monitoring the correspondence between cash forecast and the BFU
anticipating treasury risks and resolving difficulties

Designing and keeping up to date cash management procedures adapted to local conditions, suggesting alternatives in the light of any changes, authorising and organising the transfer of funds to the bases

Consolidating and approving the treasury forecast of the mission and forwarding it to headquarters
Consolidating requests to commit expenses on a non-signed contract (Z2) and forwarding them to headquarters
Passing on payments made through headquarters
Monitoring contractual payments made by funding bodies and signed off in the field
Approving the choice of banking establishments, checking their solvency and reliability, securing optimal conditions, approving and requesting the opening and closing of accounts and the adding of signatories according to ACF procedures
Approving the methods of payment of on-going contracts and ensuring payment by the due date
Authorising the payment of mission expenses according to ACF procedures

Mission 4 : Provide financial and budgetary management

The Head of Finance Department is responsible for:

promulgation of and compliance with the financial rules of funding bodies
establishing the annual budget
leadership in budgetary matters at mission level and steering the process of budget forecasting
cost analysis and issuing budgetary alerts when necessary
monitoring financial risks and issuing alerts when necessary
providing the necessary materials for negotiations with funding bodies and producing documents to funding bodies

Calculating and ratifying project budgets

Preparing and revising the mission’s annual budget
Producing, checking and forwarding budget follow-up (including forecast) to the coordination team and to base Finance Managers, raising issues of relevance and alerts, support Heads of Department
Producing, checking and forwarding the Z1 budget follow-up according to ACF procedures
Ratifying the circulation and authorisation thresholds of expenditures laid down by Logistics
Identifying financial risks (exchange rate fluctuations, inflation…), making Heads of Department aware of financial risks in their field, alerting the Deputy Country Director-support and headquarters, providing support in the management of risk
Production and archiving of financial reports according to the deadlines and formats required by funding bodies
Supervision of the pre-audit of funding bodies’ financial contracts and responding to queries raised by auditors

Mission 5 : Promote and ensure financial collaboration and coordination with mission partners

The Head of Finance Department is responsible for:

participating in the process of selecting partners and validating the financial risk analysis provided by the bases
defining with partners the modes of financial and budgetary management in the framework of joint projects
validating the financial and budgetary aspects of partnership conventions and agreements
taking full advantage at mission level of all innovative practices in the field of financial and budgetary management in partnerships

Mission 6 : Prevent and manage fraud and corruption

The Head of Finance Department is responsible for:

identifying risks of fraud and corruption in his/her field of competence and setting up preventive and monitoring mechanisms
making his/her team aware of the risks of fraud and corruption
alerting the DCD Support to cases of fraud and corruption and undertaking  corrective action
putting in place and monitoring recommendations arising from the day-to-day control and audit

Mission 7 : Establish living standards for the mission[1]

The Head of Finance Department is responsible for:

establishing living standards for the mission

Mission 8 : Manage the Finance team in capital and be Technical/Support Manager of Finance Managers in the bases

The Head of Finance Department is responsible for:

the day-to-day management of his/her team (guidance, follow-up, motivation…)
evaluating the performance and developing the skills of his/her team members
management of the teams for which s/he is support/technical Manager

Defining the Human Resource needs of his/her area of activity and establishing the organisational chart of his/her team

Taking part in the recruitment of team members
Organising and leading team meetings
Working out and monitoring individual action plans for team members
Managing the planning process, the sharing and coordination of tasks
Providing for appraisal interviews for team members
Providing technical support to the teams
Identifying the training needs of team members
Creating, organising and leading training sessions
Managing difficulties in the team

Job Requirements:

Master degree in accounting, business, economics, finance, or a related field with five years of experience in a head of finance role with humanitarian organization.
Bachelor degree in accounting, business, economics, finance, or a related field with 7 years of experience in a head of finance role with humanitarian organization.
Excellent working knowledge of accounting systems
Strategic thinking, planning and creative
leadership skills and experience
Strong employee management and follow up.
Problem-solving skills.
solid communication skills, both written and verbal;
public speaking skills;
Deep understanding of business principles and practices;
Ability to work under pressure.
Ability to collaborate with upper management to organize, plan and achieve financial goals.
superior mathematical skills;
understanding of data privacy standards;
superior attention to detail;
organisational skills;
planning skills;
research skills;
Multi-tasking abilities; integrity, honesty.
Advanced computer software skills, including Excel and Saga software.
Core competencies:

Information Analysis and Decision-Making
Analytical thinking,
Financial management skills,
Problem solving and decision-making,
Cost management, planning/forecasting/budgeting (practice), variance analysis, benchmarking, risk identification and assessment, financial modeling.

Submission Guideline:

Qualified and interested candidates should submit a cover letter and CV (with three

Referees) indicating the vacancy announcement reference to the address: Human Resources Department office or can also be emailed to: vacancies@af-actionagainsthunger.org no later 15th of July-2020.

Interested and qualified candidates should submit a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.

In the e-mail subject line please put job title & vacancy number of the position you are applying for otherwise your applications will not be screened.

Do not submit academic certificates with the application. These can be requested if the candidate is selected.

Only short-listed candidates will be contacted for the written test/interview.

Action Against Hunger is an equal opportunity employer.

Submission Email:

vacancies@af-actionagainsthunger.org

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