Grants Coordinator 332 views

About Norwegian Refugee Council:

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 31 countries. We specialize in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people’s rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.

We respond quickly to emergencies. Our expert deployment capacity, NORCAP, boasts around 1,000 experts from all over the world who can be deployed within 72 hours. Our experts help improve international and local ability to prevent, prepare for, respond to and recover from crises.

Around 6,000 men and women work for the Norwegian Refugee Council. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves fleeing their homes.

NRC Afghanistan established operations in 2003, and currently maintains five area offices in Balkh, Hirat, Kabul, Kandahar, and Nangarhar, as well as field offices in hard-to-reach, displacement-affected provinces: Badghis, Faryab, Khost, Kunar, Kunduz, Nimroz, Sar-e Pul, and Uruzgan. NRC employs over 1,400 staff in Afghanistan, and works through direct implementation of programmes, to provide both emergency response and durable solutions for internally displaced Afghans, as well as returning Afghan refugees, and Waziristan refugees in southeastern Afghanistan.

Purpose of the Job:

The purpose of the national Grants Coordinator position is to support the Grants Manager, Grants Coordinators, and the programmes team in ensuring effective grants management including, internal and donor compliance requirements, timely and quality reporting as well as supporting proposal development under NRC’s Project Cycle Management (PCM). This position is line-managed by the Grants Manager.

Job Description:

Role and responsibilities
Adherence to NRC policies, guidance, and procedures
Support overview and maintenance of all grants (including filing of grants documents), donor requirements, rules and regulations, and internal and external deadlines;
Support the development of donor applications and reports, as well as ensuring donor compliance and quality control;
Contribute to the development and revision of funding proposals, budgets and donor reports;
Support the Grants Manager to continuously improve internal grant management systems;

Specific responsibilities:
Funding Identification and Proposal Development
Working under the direction of the Grants Manager, organize proposal planning meetings and coordinate dissemination of relevant information to relevant staff;
Build positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool);
Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.

Due Diligence Assessments and Partner Agreements:
Support NRC Afghanistan’s due diligence assessment when and as required by an existing or new donor;
Coordinate organisational assessments of implementing partners as per NRC’s Partnership Toolkit procedures and relevant donor regulations. Also ensure an updated organizational assessment is carried out on an annual basis;
Support in the development of teaming and partnership agreements between NRC and downstream partners;
Ensure all key implementing partner documents- particularly signed project implementation agreements and modification requests- reflect agreed ToRs, are in line with donor’s requirements and appropriately mirror signed donor grant agreements, and are filed under respective grant folders.

Grant Agreement:
Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget;
Together with the Grants Manager, summarise in writing, key reporting and compliance requirements (cheatsheets) including potential issues for Grant Opening Meetings;
Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned as per provided top-down;
Work with the relevant Area Manager (s)/ Core Competency Specialist (s) to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, M&E matrix).

Donor Reporting and Monitoring/ Review

Coordinate the development and review of donor and partner reports with relevant programmes and support colleagues, ensuring consistency between narrative and financial reports and that they meet quality standards; Highlight critical financial issues such as under/over spends to Managers and Budget Holders, and follow up in writing when discussed verbally;

Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this done in a timely manner;

In collaboration with the Advocacy team, support the Grants Manager in the development of country factsheets and other relevant information pieces for donor visits/meetings.

 Donor Compliance

Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;

Support and advise programme colleagues with queries related to donor compliance on grants within portfolio;

Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator, logistics) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists);

Support openings and close out of grants, including grant opening meetings and close-out meetings, in respective portfolio;

Assist in training and capacity building of field staff on NRC grants management/donor compliance and PCM as required.

General Administration

Ensure all documentation required to be kept by donors is available by maintaining high standard of information management/filing systems (both soft and hard copies);

Assist the Grants Manager as necessary, including representation and attendance at meetings as required, minute taking and coordination with teams to follow up action points identified;

Visit area and/or field offices to support with capacity building of staff and monitoring purposes;

Coordinate with the Grants Manager and Grants Coordinator to ensure correct maintenance of an up-to-date grants funding tracker;

Grants will be assigned as per line manager requirements and may vary over time.

Job Requirements:

At least 2 years’ of relevant experience in a related field;
Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors);
Good understanding of donor rules and regulations;
Skills and experience in report and proposal writing;
Good personal organizational skills, including time management, and ability to meet deadlines and work under pressure;
Willingness to travel to field offices and work in difficult environment according to travel requirements.
Good communication and interpersonal skills;
Strong organizational and team working skills;
Good cultural awareness and sensitivity;
Highly approachable, trustworthy, and confidential;
Excellent written and oral communication skills in English and Dari/ Pashtu;
Good level of proficiency in Windows Word and Excel as well as above average computer skills;
Holds self-accountable for making decisions, managing resources efficiently, and holds the team accountable to deliver on their responsibilities.

Education field

Education title: University degree in Management/Finance

Personal qualities

Handling insecure environment
Planning and delivering results
Empowering and building trust
Communicating with impact and respect

Language

Dari
Pashto
English

We offer

Monthly Salary based on NRC Afghanistan Salary Scale
Top up Credit card on monthly basis
Leave and Holidays accordingly Afghanistan Labor Law

Submission Guideline:

For applying and more information, please copy below link and paste in the web address.

https://www.webcruiter.no/WcMain/AdvertViewPublic.aspx?oppdragsnr=4106813039&culture_id=EN&company_id=23109900&link_source_id=0

Note: All applicants are supposed to create and properly fill online CV profile in the Webcruiter site, example (personal, education, experience background etc..) and only attaching CV will not be enough

Submission Email:

Nill

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  • Location Kabul

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