Administrative Assistant 2034 views

About IDLG:

IDLG was established on 30 August 2007 by Presidential decree, transferring the responsibilities of the Civil Administration division of the Ministry of the Interior to a new independent directorate. The Presidential decree also transferred the responsibility for supporting Provincial Councils to IDLG, creating a single structure responsible for sub‐national governance in Afghanistan. IDLG, therefore, has direct management responsibility of Tashkeel staff working in sub‐national governance institutions such as Provincial and District Governors’ Offices, Provincial and District Municipalities, and Provincial Councils (PCs).

IDLG’s vision is to make a difference in the lives of Afghan citizens by providing them good governance. IDLG’s mission is consolidating peace and stability, achieving development and equitable economic growth and achieving improvements in service delivery through just, democratic processes and institutions of good governance at the sub‐national level.

IDLG’s Mandate:

  • Improving sub‐national governance in order to achieve stability, security, and development
  • Providing good governance at the sub‐national level
  • Establishing and strengthening government institutions at the sub‐national level
  • Ensuring public participation in decision making

IDLG has four functions, as follows:

  • Policy Development: Development of sub‐national governance policy and revision of laws, regulations, and rules of procedure in line with this policy
  • Institutional Development: Provision of organizational strengthening, capacity building, and support to sub‐national governance institutions
  • Broader Governance: Support for the participation of stakeholders and citizens in subnational governance processes
  • Support: Facilitating the delivery of national programs and initiatives through subnational governance institutions

About EZ-KAR:

The Eshiteghal Zaiee – Karmondena (EZ-Kar) is a Project proposed jointly by the Afghan Government and World Bank, involving multiple ministries, to respond to the long-term settlement and economic development of the returnees and their host communities.

The EZ-Kar proposes to mitigate the enormous pressure caused by the displacement crises, while also enhancing the opportunities it presents for economic development in urban area. Thus EZ-Kar fits within the international context of integrating short term humanitarian approaches with longer term development perspectives. The project focuses on the successful integration of the returnees in the 13 cities with highest number of IDPs and returnees.  There is a strong emphasis in the project on developing market supporting infrastructure, and creating the supportive enabling environment required to generate short- and medium-term economic opportunities as well as removing impediments to the re-integration of IDPs and returnees to the host communities.  These measures in the long run will support local institution building, inclusive growth and social inclusion.

The project supports the integration of Afghan Returnees in the cities through a multi-Agency implementation approach, and with the short to medium term measures required for increased economic opportunities for integration of Afghan returnees in the cities under program coverage. These measures include, among others, (a) provision of civil documents and information services to Afghan refugees in Pakistan; (b) creation of job opportunities through labor-intensive public works; (c) removal of regulatory red tapes (such as cumbersome processes for applying for construction permits), (d) provision of and improvements to market infrastructure at municipal and Gozar levels.

Together, these measures are expected to strengthen an enabling environment for economic opportunities in the target cities where there is a high influx of displaced people which will facilitate new business activities by establishing business Gozars and market-based infrastructure at Gozer level, create immediate short-term jobs, and promote economic opportunities.

The EZ-Kar project will reach Afghan refugees living in Pakistan and citizens within Afghanistan in 13 cities in Afghanistan namely: Kabul, Jalalabad (Nangarhar), Kandahar City (Kandahar Province), Herat City (Herat Province), Puli Khumri (Baghlan), Maimana (Faryab), Ferozkoh/ Chaghcheran (Ghor), Khost Matun (Khost province), Asadabad (Kunar), Kunduz City (Kunduz Province), Mehtarlam (Laghman), Parun (Nuristan) and Taloqan (Takhar). The EZ-Kar being an inter-ministerial approach to the displacement crises, with multiple implementing agencies (IAs), such as the Ministry of Finance (MoF), the Ministry of Foreign Affairs (MoFA), the Ministry of Economy (MoEc), Ministry of Refugees and Repatriation (MoRR), the Kabul Municipality (KM), and the Independent Directorate of Local Governance (IDLG) would improve inter-ministerial coordination and collaboration to address the IDPs and returnees’ crises effectively.

Job Description:

The incumbent in this position is a key management support personnel; he/she will manage all administrative requirements of the office, and the coordination and management support required between the Deputy Minister and the Directorates and Programs.

Duties and Responsibilities 

  • Schedule meetings and appointments, prepare documents for the meetings and official travels.
  • Take notes and minutes in meetings, distribute them among units/departments and do the timely follow-up.
  • Support in preparation and conducting of donor missions, meetings, conferences.
  • Serve as the secretariat of the program for key meetings (with government officials, MoF, World Bank, other stakeholders).
  • Coordinate with the relevant program media and IDLG/ Government spokespersons office for coverage of the CCAP and EZ-KAR Program activities.
  • Coordinate with relevant IDLG or DMM directorate/program personnel for program and logistics support related to official travels.
  • Coordinate with the IDLG administration offices to ensure office space, maintenance requirements, asset distribution, and management, etc for the program related offices.
  • Coordinate with relevant authorities on the security protocol.
  • Ensure a functional filing system is in place for the CCAP and EZ-KAR in both soft and hard copies for both correspondence and all official documentation.
  • Travel to provinces as required.
  • Any other tasks related to the job assigned by the PIU Director and/ or Director of Operations.

Job Requirements:

Education:

  • Bachelor’s degree in Business Administration, Public Administration, Social Science, Economics or any other relevant education.

Experience:

  • At least 3 years of experience in Administration with a Bachelor’s Degree or 5 years with a High School Certificate.

Other Qualities:

  • Working knowledge of English, including in written and verbal official communication
  • Working knowledge of Dari or Pashto
  • Strong knowledge of MS project / Primavera software programs
  • Ability to run computer office programs
  • Ability and willingness to work with a wide range of activities
  • Ability to handle multiple tasks, work under pressure and meet the deadlines;
  • Ability to work long hours as needed
  • Being professional and exceptional with time management

Submission Guideline:

  • Qualified Afghan applicants are encouraged to submit their resumes with a detailed application letter including a contact number or address. Please submit your applications by
  • Electronically to: humanresources.ezkar@gmail.com
  • The HR Department will not entertain telephone inquiries.
  • Note: Please specify the vacancy number along with the title of the position  in subject line of your email or else your application will not be considered.
  • Only short listed candidates will be contacted for a written test.
  • The Citizens’ Charter is committed to ensuring a fully transparent and meritocratic recruitment  process for all programme and Tashkeel positions in its purview. CVs, written tests, and interviews are reviewed by a multi-ministerial committee, including IDLG, MRRD, and Ministry of Finance. The World Bank has final signing authority on all appointments. Checks and balances have been put in place to prevent any potential for nepotism, discrimination, or favouritism. Any attempts to influence the requirement process will result in the immediate disqualification of the candidate
  • The IDLG DMM CCAP/EZ-KAR PIU strongly encourages woman candidates to apply. It applies a pro-active and positive discrimination policy towards woman candidates as follows:

(a)    Women candidates with slightly lower than the stated required educational qualifications will also be considered.

(b)    If the difference in the written test and/or interview scores between the male and female highest scoring candidates is less than or up to 10 out of 100 total points (or a difference of up to 10%), the woman candidate will be offered the position (even where she scored the lesser points).

(c)    If offered this position, the woman position holder will be allowed an adult male or female relative as a maharram for official travel, if/when required.

(d)    The IDLG and its CCAP PIU will promote a women-friendly environment with clear anti-harassment policies enforced.

Vacancy Number: IDLG/HR/EZ-KAR/029

Submission Email:

humanresources.ezkar@gmail.com

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