Admin Assistant

Women for Afghan Women
  • Post Date: January 4, 2017
  • Applications 1
  • Views 189
Job Overview

Women for Afghan Women:

Women for Afghan Women (WAW)  is a grassroots, civil society organization; our mission is dedicated to securing and protecting the rights of disenfranchised Afghan women and girls, particularly their rights to develop their individual potential, to self-determination, and to be represented in all areas of life: political, social, cultural and economic. We advocate for women’s rights and challenge the norms that underpin gender-based violence wherever opportunities arise to influence attitudes and bring about change. WAW is a resolute advocate for Afghan women’s human rights.

Job Description:

1- Administration:

• Organize, structure and maintain a decent filing system on the common administration materials and documents (with necessary confidentiality where required) at provincial level
• Maintains accurate fuel records for generators and vehicles in Provincial Office  reporting to HQ Administration  on regular monthly  basis.
• Liaise with governmental, non-governmental organizations at the provincial level
• Process Purchase Orders for Foods, Facility and Office equipments on regular bases
• Maintain and arrange Food and Stationary Stock with proper recording system of usage

Office Maintenance & Event Management:

• Supervise the work of the support staff and provide regular feedback (office cleaners, guards, drivers etc.
• Monitors the building and equipment maintenance taking  appropriate action accordingly;
• Provides support facilitating interviews/meetings/events management of at Provincial /Center Level
• Keep control stationery and food expenses and maintain proper record of stock materials
• Keep update of employees contact List
Transport:
• Monitor & Supervise transportation activities, including its assets and employees at provincial level  or center level
• Takes care of all activities related to transport coordination, preventive maintenance, security measures, scheduling, tracking and routing transport vehicles at provincial level
• Takes care of solving all types of problems related to transport and deals with complaints regarding transportation in a professional manner.
• Ensures that all the vehicles possess necessary legal documents and are maintained in a proper manner to avoid any type of damages and loss.
• Takes care of recruiting, training, mentoring and coaching all transport, workshop staff and the drivers.
• Monitors all the needs and requirements of the transportation department including fuel, workshop equipments, vehicle accessories, facilities and spare parts regularly and raise purchasing orders in a timely manner to ensure effective and efficient transportation services for the company.
• Develops an effective system to ensure that goods and passengers reach their destinations safely, on time and in the most cost-effective way.
• Manages budgets, organizes schedules & routes, ensures that vehicles are safe and meet legal requirements, and makes sure that drivers are aware of their responsibilities

`2. HR (Human Resource)

• Submission of Monthly Attendance Report and Over Time Report
• Submission of Monthly Leave data base plus Leave Application forms
• Regular Monitoring & updating  of Employees Leave Records,
• Regular Monitoring & Controlling Employees attendance
• Schedules Written Test and Interviews when required
• Sending the Scanned Documents after conducted written test and interview
• Completing HR Documents of New Employee and Send them to HQ HR

Job Requirements:

1- At least baccalaureate diploma the bachelor is preferable
2- Prior experience working with and NGO in the Admin section
3- Fluency in Dari, Pashto and English (Writing, Reading and Speaking)
4- 2 to 3 years of work experience within an international or local NGOs or other relevant organizations
5- Able to manage and plan the work effectively and meet deadlines
6- Ability to build strong lines of communication with all WAW headquarter provincial staff
7- Excellent organizational, coordination, and communications skills
8- Honest and Responsible

Submission Guideline:

Interested Afghan applicants should submit their CVs along with cover letter indicating their interest and suitability for the position. Please indicate the vacancy number (VA#443 Admin Assistant) clearly in the cover letter also in the subject line and send to: Email Add:- HR@womenforafghanwomen.org

Submission Email:

hr@womenforafghanwomen.org

Job Detail
  • Experience2 Years
  • GenderMale/Female
  • QualificationHigh School
  • Vaccancy Number443
  • Number of positions1
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